RPA In Human Resource

Organizations can streamline transactional HR work by introducing Robotic Process Automation (RPA) in HR, allowing the HR team to focus on more strategic and valuable initiatives.

RPA (Robotic Process Automation) is a relatively new technology that has fundamentally changed how we think about routine and repetitive work. RPA was validated as a realistic and proven solution in a recent Deloitte poll. Over 74% of respondents wanted to investigate the technology in the next years and about 22%  had previously experimented or completely adopted RPA.

Automating administrative and operational chores in human resources frees up a significant amount of time and resources that may be better spent on more productive and strategic activities, such as giving face-to-face time to employees or resolving difficulties.

According to a Buyer Report on Human Resources Software, firms who rely on manual HR are looking for new tools to strengthen their company (44%), as well as automation (22% ).

RPA in HR  is a great technique to increase HR data management skills. RPA refers to software bots that automate rule-based, high-transactional HR procedures with little or no human participation.

Onboarding new hires, processing payroll, benefits enrollment, and compliance reporting are just a few examples of tasks that demand a lot of manual and repetitive labor and which can be easily automated using RPA Bots. Aside from increasing the accuracy and speed of data processing, RPA can help reduce overall HR expenses.
"“It’s a journey into automation maturity that you need to go through yourself before you can reach the ultimate goal of being a digital company.”
Jani Rahja, Head of Intelligent Automation,
Posti Group Oyj"

Benefits of RPA in Human Resources

The following are some of the advantages of using RPA to automate common HR processes:

  • Less complicated payroll
  • Faster onboarding of new employees
  • Increased prospects for job advancement and learning
  • Talent acquisition that is more efficient
  • Better working environment for employees
  • Performance management
  • Connecting apps and HR-related platforms that are incompatible.


Robotic Process Automation has an immense number of uses for Human Resources, but to list down a few of them, here are some RPA use cases in Human Resources given below :

Candidate shortlisting and resume screening

You no longer need to ask your staff to spend a significant amount of time sifting through a large number of resumes and application forms for open positions. Software robots can quickly gather all of the files and compare them to the job requirements list.

These specifications can be thought of as pre-determined guidelines for the selection process. The best candidates will be notified and invited for interviews, while those who do not meet the criteria may be rejected. All of these tasks can be done by bots instead of humans.



This is one of the most crucial stages for new employees, as they learn about their new function, the corporate culture, and how to accomplish their daily activities. At the same time, onboarding is one of the most difficult procedures due to the amount of new information that the organisation must provide: from creating new accounts to providing access rights and passwords for various systems.

The entire procedure can be streamlined using RPA: a specific template for the onboarding workflow can be engaged automatically by the user, and software robots can be used to provide new credentials to the new employee, among other things.


Orienting new employees

When a new team member joins, data from many systems must be combined to generate a new user account, email address, and access rights for apps, IT equipment, and so on. Data integration capability is required to identify the agreement between an employee’s profile and preferences and standard company practices.

The user account can automatically activate a specific template for the onboarding workflow with robotic process automation, speeding up the entire process. The bots can then make rule-based judgments about which credentials to assign, which onboarding documents to provide, and so on.


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The scope of robots in HR is continuously expanding, and it is no longer limited to specific aspects of a business. RPA in human resources can increase accuracy, significant labor savings, and faster processing times, resulting in happier employees and customers. RPA provides the necessary new solutions for the HR process, transforming the way it operates. With several businesses already embracing automation, it’ll only be a matter of time before most companies recognize the value of RPA technology in lowering costs, increasing productivity by freeing humans from repetitive and monotonous tasks, and improving the overall quality of the HR process.

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